Wednesday, December 2, 2009

Converting Word Files to PDF - Advantages of Having PDF Files

Managing a business, practicing your profession and many other things we do in life indeed involves a lot of paperwork and files - from receipts to contracts to many other important documents. With the convenience of the internet these days, business and personal documents are also being kept as files in the hard drive and archived electronically. With this, converting word files to PDF or portable document format has become popular as well.

With the many software and applications that we have today when it come to online files, it is important as well to find a file format that makes our files easy to manage but not easy to alter. PDF files have then become a good choice for businesses and even for personal files that you want to store electronically.

To help you understand the advantages of converting word files to PDF, here are some the good points of using PDF files.

- One good thing about PDF files is that, the software that you will need to open your PDF files is free. All you have to do is download it online and you can already open and read your files without having to spend a huge sum of money.

- Files set in PDF format can be opened anywhere - from your PC, your mobile phone, or your PDA, and that makes it easy and convenient. Of course, the most obvious and main advantage of converting your files to this format is all about portability and being able to access your files anywhere is a good advantage in these times that we prefer services that are fast, convenient and easy.

- Files in portable document format are also convenient because it can be opened in many platforms like Windows, Linux and Mac, thus you don't have to worry about opening your files in different computers and wherever you want to access your files.

- Another good thing about files converted to PDF is security. Files in this format cannot be easily manipulated without leaving any electronic proof that it has been altered, thus it can indeed be useful in easy storing your personal and business documents. Documents in portable document format can also be signed digitally for authenticity, as this document format also supports good encryption. Of course, this will provide integrity to your documents as well.

- Converting word files to PDF is also a good way to make your files safe, as documents in this format have almost no chance of being infected with a virus.

- One of the conveniences of having your files in the portable document format is that, it also allows compression of your files. Especially if you have lots of graphics in your word file or your Powerpoint file, converting them to the portable document format will help you save memory on your PC and helps you upload your documents faster and easier.

Aside from all these, PDF files can also be created not only from word files but from many other sources. You can create them from scanned images or documents, you can create them from web pages as well as any electronic documents.

2 comments:

bocahcs said...

Appreciating the time and effort you put into your website and in depth information you offer. It’s good to come across a blog every once in a while that isn’t the same outdated rehashed information. Great read! I’ve bookmarked your site and I’m in…

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Dominika Alexandra said...

After office 2007, all the new office versions have the built-in feature to save as pdf and office 2007 has also an add-on feature to convert the word file to pdf. That feature can be found on Microsoft's website.
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